Scientific meeting planners need event technology that supports networking, compliance, attendee support, discoverability, and reporting. EventPilot introduces new capabilities designed to help conference organizers deliver better attendee experiences while protecting certified education and reducing manual work.

AI-powered attendee matchmaking for scientific meetings

Help attendees make more valuable connections

MeetingMates gives scientific meeting planners an AI-powered attendee matchmaking tool. It recommends relevant connections based on overlapping schedules together with personal and professional interests. This helps attendees find researchers, clinicians, industry partners, and peers with shared focus areas they are more likely to want to meet, with less manual searching inside the event app.

AI-powered attendee matchmaking for scientific meetings

Match attendees based on shared sessions and interests

Support richer attendee profiles and interest selection

Prompt profile completion for participant discovery

Include an attendee directory that builds itself

ACCME-compliant ad controls for CME and CE events

Protect certified education while preserving sponsorship opportunities

EventPilot now gives organizers more control over where session banner ads can appear. By limiting ads to selected session types, planners can support ACCME compliance for CME and CE credit claiming while still monetizing sessions and event experiences where there is no transfer of knowledge.

Restrict session banner ads for poster and oral scientific sessions

Keep CME and CE credit-eligible educational sessions free from ads

Support ACCME compliance for certified education

Preserve sponsorship inventory across non-certified sessions

ACCME compliance in EventPilot

AI Assistant access in the EventPilot LITE Planner and kiosk version

Extend AI support pre-event and as on-site concierge

The EventPilot AI Assistant is now available in more places attendees need help. Organizers can now extend AI-powered support to the EventPilot LITE Planner before registration and to kiosk access on-site, giving attendees more ways to find event information quickly while reducing dependence on staff for routine questions.

AI Assistant for self-serve kiosk and pre-event LITE itinerary planner

Make the AI Assistant available in the EventPilot LITE Planner

Offer the AI Assistant in a kiosk version for on-site attendee support

Give attendees instant answers before registration and during the event

Reduce staff workload with AI-powered self-service event information access

Conference App Builder Improvements

AI Assistant to Help Meeting Profs

Meeting planners can get answers in real time while building their event app, without stopping to search through help articles or wait for support. The built-in AI Assistant helps to quickly understand features, troubleshoot issues, and get guidance based on their current project. 

Conference App Builder with AI Assistant

Additional Enhancements

AI feedback tools for AI Assistant chat

Collect thumbs up and thumbs down feedback across both the in-app EventPilot AI Assistant and the AI Kiosk experience. This helps meeting planners evaluate AI response quality, identify content gaps, and improve attendee support over time.

Improved sponsor reporting and event analytics

Simplify post-event reporting with easier analytics downloads and stronger sponsor reporting in EventPilot. Meeting planners can share results faster, track rotating banner performance in more detail, and review expanded AI Assistant reporting data.

Subscription cloning for recurring scientific meetings

Speed up setup for recurring scientific meetings with EventPilot subscription cloning. Meeting planners can reuse projects, carry forward settings and data sources, and reduce manual work when launching repeat annual events.

Event app design tools for scientific meeting planners

Create cleaner, more polished EventPilot apps with more flexible home screens using rounded corner layouts and additional design controls. These design tools help meeting planners present event information more clearly and reduce the amount of custom setup required.

Bluesky moderation support for the event activity feed

Control which Bluesky posts appear in the EventPilot activity feed so event organizers can manage social content more closely inside the app. These moderation tools help meeting planners keep the feed relevant, appropriate, and aligned with the event experience.

Control ScanHunt activity display

Give meeting planners more flexibility in how ScanHunt activities appear in the app. With support for longer activity descriptions and activity sort order, event organizers can provide clearer instructions, highlight priority activities, and move sponsor activities higher in the list for better visibility.

Availability

Features listed are available now for all new projects getting set up. If you have a branded shell app, please contact your project manager to determine the best time to resubmit between your projects.

Some features may only be available in specific editions, packages, or as add-ons. The AI Assistant and MeetingMates require Onsite+ and Hybrid Pro Packages.

FAQ

Do EventPilot meeting apps support attendee matchmaking?

Yes. EventPilot offers AI-powered attendee matchmaking through MeetingMates. Attendees can discover relevant connections based on overlapping schedules plus personal and professional interests.

How does attendee matchmaking work in EventPilot?

MeetingMates recommends attendee connections using shared sessions, selected interests, and profile information. It also encourages profile completion so more participants can be discovered and matched.

Does EventPilot include an attendee directory?

Yes. EventPilot supports either an attendee list imported from a registration system or an attendee directory that builds itself from user profiles, making it easier for attendees to find and connect with other participants.

Can EventPilot support ACCME compliance for CME and CE?

Yes. EventPilot is built for medical meetings and lets organizers control which session types can display session banner ads, helping protect credit-eligible education while preserving ad opportunities elsewhere.

Are session ads restricted for poster / oral scientific sessions?

Yes. Organizers can restrict session banner ads for poster and oral scientific sessions, giving scientific meeting planners more control over ad placement in certified education environments.

Does EventPilot provide sponsor reporting and event analytics?

Yes. Organizers can download analytics reports more easily, track rotating banner impressions at the individual banner level, and review expanded AI Assistant reporting data.

Does EventPilot offer an AI concierge for events?

Yes. Organizers can offer AI-powered answers through the EventPilot AI Assistant before registration in the EventPilot LITE Planner and on site through kiosk access.

Can attendees use the AI Assistant before registration?

Yes. The EventPilot AI Assistant can be made available in the EventPilot LITE Planner, giving attendees access to event information before they register or log in.

Does EventPilot offer an AI kiosk for on-site attendee support?

Yes. EventPilot supports a kiosk version of the AI Assistant, giving attendees another self-service way to get event information.