Endless Configurations and Possibilities
The EventPilot® meeting platform for medical and scientific meetings features an interface that is expertly designed for maximum usability and effective navigation. It allows all attendees to easily browse through thousands of sessions and offers filter options by session tracks, day, keywords, and subsessions.
Support Desktop & Mobile App Features
The EventPilot meeting platform works on all devices whether your event is in-person, virtual, or a hybrid. Offer your attendees a solution that works on a computer, tablet or smartphone.Integrate Virtual Events
Transform your conference with a push of a button to a virtual or hybrid meeting. With all of your materials already embedded, your event app turns into an instant virtual platform.Implement Virtual Expos
Showcase your exhibitors and sponsors through a virtual expo where your exhibitors can market their products and services to your attendees remotely.Provide a Unified Content Library
Automate the content collection from your speakers and convert your poster hall into an on-demand library complete with audio explanations for each poster.Innovative Technology. Always on the Cutting Edge.
Session Discussions
Offer attendees the ability to chat in-context to the actual session where the latest scientific research is presented.
Visual Schedule
Allow attendees to build their personal schedule visually in a calendar view. Fast and easy to use with smart columns.
Automatic Timetable
Automatically integrate a visual timetable so attendees can maximize their time at your meeting and fill any schedule gaps.
Smart Timeblocks
Users can schedule hundreds of sessions and still keep track of everything in one calendar view.
Location Notifications
Send only relevant alert messages based on indoor location using iBeacon or outdoor using GPS.
Security and OAuth
Allow attendees to login with their existing username and password with your organization or via Facebook / Google.
Offline Abstracts
Search and browse thousands of research abstracts and scientific eposters offline conveniently within the conference app.
Slides with Notes
Increase retention by giving offline access to PowerPoint slides with slide-based note taking while protecting speaker's IP.
CME & Credits
Help attendees stay organized with built-in credit tracking that even works offline. API available for credit vendor integration.
Itinerary Planner
Integrate a full screen online planner into your existing conference website. Includes export to PDF and calendar applications.
Gamification
Increase engagement and drive expo traffic with a customized QR-code based game or scavenger hunt.
Peer Finder
Connect with professionals based on expertise or location. Network using private in-app messaging.
A Powerful CMS Makes Your Life Easier as a Meeting Planner
Accomplish more in less time. The EventPilot meeting platform renders an easy publishing process ensuring you can always make last minute changes all while giving your sponsors new and attractive marketing opportunities.
Customize Your App
Ensure your meeting app is as unique as your event when you use your designs to create beautiful home pages as well as customize essentially everything.
Go Paperless
Provide an alternative more accurate and reliable than paper. Integrate all your collateral into the app to deliver a central repository for all your attendee needs.
Provide Value
Offer your presenters, speakers, and exhibitors value while making your life easier. All while providing the conference app features your attendees’ desire.
Generate Revenue
Exceed your sponsorship revenue goals using the unmatched variety of sponsorship opportunities and ad placements available within the conference app.
Communicate & Network
Communicate with your attendees and allow participants to offer feedback and engage with each other through multiple app features.
Integrate Data
The EventPilot content management system (CMS) allows for the importation of a variety of data sources and can be merged on the fly into a single database.
Choose Your EventPilot Meeting Platform Needs
The EventPilot meeting platform offers a variety of implementation options to fit your unique meeting needs. All of these implementation solutions are highly configurable and allow you to choose from a variety of á la carte conference app features.
How Would Your Meeting Attendee Use Your Scientific Conference App Features?
EventPilot Meeting Platform Features
Impress Attendees
Native iPhone AND iPadNative Android AND Tablet
Scientific Search Engine Indoor Navigation*
Native offline access
Web version for all devices
Cross device and OS schedule sync
Unmatched high performance
Media rich experience
Intuitive graphical interface
Localized UI EN/DE/FR/SP/PT*
Virtual Meetings*
Include All Content
Tracks, sessions, subsessionsWorkshops, social events
Access by day, track, timeblock
General event info offline
Speakers with detail, session list
Session & Exhibitor meta tags
Offline animated venue maps
Embargoed abstracts & Disclosures
Global Boolean search
Attendee list
Local information links
On-demand Content Library*
Pre-recorded presentations*
Go Green
Easy content updatesOffline scientific abstracts
PowerPoint slide viewer*
Integrated online itinerary planner
Session handouts
Abstract PDF generation
ePosters*
Poll & survey integration
Context aware session surveys
Native QR reader
Include exhibitor media links
Digital business cards
Provide Value
Targeted ContentRelated Sessions
Personal itinerary recommendations
Personal schedule builder
Scheduled event reminder
Upcoming and ongoing event list
Filters based on event metatags
Sessions near me display
Session, speaker, exhibitor notes
Slide-based note taking & stars*
Session, speaker, exhibitor stars
Automated summary report email
BadgeScanner lead retrieval
Automatic time zone correction
Generate Revenue
Timed ads on Home screenRotating ads in session view
Media links for exhibitors
Exhibitors linked to sessions
Featured exhibitor listing
Sponsor included in imagery
ScanHunt® gamification
24/7 ad editing
Virtual expos
Manage Data Quickly
Database integrationFuzion by Freeman Partner*
Import from other vendors*
24/7 Admin access
Scheduled data imports
Autonomous data updates
Multi-source data import
Smart update downloads
Registration schedule synchronization*
CME flagging and tracking with API*
Mandatory schedule download*
Attendance Scanning*
Communicate/Network
Session DiscussionsCommunity Chats
Location-based Notification Alerts*
Targeted Notification Alerts*
Peer Finder Networking
Session commenting
Alert messages on Home screen
Full Twitter client
Facebook & Twitter sharing
Contact sharing via QR
Speaker & Exhibitor email
Moderated Q&A
Customize Your App
Branded imagerySession Status*
Dynamic Home screen
Tab order and naming
Custom tabs to additional info
Event color & session tracks
Features via Add-Ons*
Internal distribution option
Password protection
Multilingual Conference App*