A Conference App with Advanced Configurations to Meet Your Unique Event Needs

The EventPilot mobile conference app and meeting platform offers unmatched functionality for events of all sizes.

  • Save time with data integrations and an easy to use content management system

  • Scale to massive datasets that display offline in a high performance native app

  • Create rich experiences with ePosters, on-demand videos, speaker photos, and much more

  • Be prepared for the unexpected and know that you can pivot to virtual events or offer hybrid meetings

Conference App Features
Medical conference app session detail view for ABRCMS22

“Best conference app I have seen by far.”

Eugene Manley, Jr., Ph.D.
ABRCMS 2022 Attendee
Attendee Tweet

Innovative Technology

Conference App Features Always on the Cutting Edge

Security & OAuth

Control access via SSO authentication with your membership or registration system.

Offline Abstracts

Search and browse thousands of research abstracts offline directly within the conference app.

Presentation Slides

Increase retention with PowerPoint slides. Speakers upload PDFs directly themselves.

Visual Schedule

Allow attendees to build their personal schedule visually in a calendar view. Fast and easy to use with smart columns.

Automatic Timeblocks

Automatically integrate a visual timetable so attendees can maximize their time and fill any schedule gaps.

Animated Floor Plans

Offline animated maps show room locations and exhibitor booths. With reverse mapping and expo hall search.

Targeted Notifications

Send only relevant alert messages based on GPS, user group, or specific scheduled sessions.

Itinerary Planner

Link to a desktop itinerary planner from your website. Ideal for pre-conference planning or remote attendees. 

ScanHunt Gamification

Increase engagement and drive expo traffic with a customized QR-code based game or scavenger hunt.

Sponsor Ads

Generate revenue by placing sponsor ads on the Home Screen or in sessions. Add a splash image.

PeerFinder Networking

Connect with professionals using the private in-app messaging. Contribute to session discussions.

CME & Credits

Help attendees stay organized with built-in credit flagging. API available for credit vendor integration.

Online Desktop Planner Included in all Versions

Online desktop itinerary planner for conferences and meetings

EventPilot Platform Purchase Options

DIY Subscription

Ideal for smaller meetings up to 500 presentations, speakers, or exhibitors. The Do It Yourself (DIY) 3 month subscription allows you to quickly create your app.

Learn More

Pro Onsite Package

A project manager works with you to build your project. Contains all the core features with a variety of add ons and services such as custom authentication setup.

Learn More

Pro Hybrid/Virtual Package

All of the features of the Onsite Package plus Speaker Portal and integration with your Zoom account for easy remote and virtual attendance.

Learn More
Desktop online itinerary planner companion to conference app

“Clean, stable, efficient, flexible, with great cross-platform functionality.”

Jeanne Larrabee
Google Play Review
AAR & SBL

App Implementation Options

EventPilot Conference App Shell

Attendees download the EventPilot Conference App from the store and enter your custom event code or access the desktop itinerary planner directly on their desktop. Available for subscriptions and EventPilot Pro.

Branded Conference App

With only one meeting per year, you can upgrade your EventPilot Pro implementation to a branded app in Google Play and the Apple App Store. Attendees search for the specific event name in the store.

Multi-Event Shell App

If you have multiple events per year, you can upgrade your EventPilot Pro implementation to a multi-event shell app in Google Play and the Apple App Store. Attendees search for your organization’s events app. 

desktop itinerary planner with schedule builder and conference app sync
Online indoor navigation in event app
simulive poster presentation
advanced filter in mobile meeting app
attendee list for networking at conferences and events
rotating advertisement banner in mobile event app Home Screen
Online Itinerary Planner versus mobile native event app Home Screen
remote attendee viewing online itinerary planner
Simulive poster presentation for remote audiences

Very good

Joseph Idicula, ACC Google Play Review

The best way to organize your SWE event experience!

Shellbear, SWE Apple App Store Review

Super useful: Very well organized meeting app

Festivus666, CNS Apple App Store Review

Very user friendly and handy!!

Mohammed Turab, ASH Google Play Review

Love this app, so easy to use.

Janice Poss, AAR & SBL Google Play Review

I was very impressed with the app!

Diane Pittman, AAR & SBL

It’s a very impressive app and it works perfectly

N Tee, GSA Google Play Review

The app is amazing and the search function is super smart and powerful!

Sanam Loghavi, ASH Twitter Post

Immensely useful 

Prashant Upasani, ACC Google Play Review

This is a very cool app for a conference!

Carolina Alves, ASSA Twitter Post

Flexible solutions for associations

The EventPilot Conference App is available as a subscription for small events or a project managed Pro version for large scientific meetings. Build your conference app today. Upgrade as needed.

Impress Attendees

Native iOS and Android
Native offline access
Desktop online planner
Scientific Search Engine
RouteInside Indoor Wayfinding*
Web-version for all devices
Cross-device and OS schedule sync
Unmatched high-performance
Media-rich experience
Intuitive graphical interface
Virtual & Hybrid Meetings*

Include All Content

Tracks, sessions, presentations
Workshops, social events
Access by day, type, time block
General event info offline
Speakers with detail & photo
Session & Exhibitor meta tags
Interactive venue maps
Full-text abstracts & disclosures
Attendee list
Local information links
Pre-recorded presentations*

Go Green

Easy content updates
Offline scientific abstracts
Presentation Slides*
ePosters / Digital Posters*
Desktop itinerary planner
Session handouts
Abstract PDF generation*
Context-aware session surveys
Native QR reader
Exhibitor links
Digital business cards

Provide Value

Personal schedule builder
Schedule event reminder
Upcoming and ongoing event list
Filters based on event metatags
Sessions near the current one
Bookmarking & note-taking
Automated summary report email
BadgeScanner lead retrieval
Related sessions*
Personal itinerary recommendations*
Targeted content*

Manage Data Quickly

Multi-source data imports
Import from other vendors
24/7 Admin access
Scheduled data imports*
Data integrity reporting
Smart update downloads
Registration schedule sync*
CME flagging and tracking with API*
Mandatory schedule download*
Analytics and Reporting

Generate Revenue

ScanHunt gamification*
Ads on Home screen
Targeted ads*
Sponsor notifications*
Rotating ads in session view*
Links for exhibitors
Featured exhibitor listing
Sponsor included in the imagery
24/7 ad editing
Exhibitor white-labeled apps*
Content licensing*

Communicate & Network

Session Discussions
Community Chats
Exhibitor Chat
PeerFinder Networking
Location-based Notification Alerts*
Targeted Notification Alerts*
Alert messages on Home screen*
Twitter display with moderation
Contact sharing via QR codes
PosterBridge Connection*
Moderated Q&A*

Customize Your App

Branded imagery
Dynamic Home screen
Tab order and naming
Custom tabs to additional info
Event color
Colored session types
Prefiltered lists
Internal platform links
Custom labels*
Additional content pages
Session Status*

* Requires Pro version
Features may vary between mobile devices and desktop versions.

Create your own conference app and planner today

Try the mobile conference app free: add up to 3 sessions, speakers, exhibitors, abstracts, and publish.