Exhibitor Portal for Simplified Event Planning

Full company descriptions in your conference app’s exhibitor listing means happier attendees because they can find what they need thanks to additional content. But collecting and updating all of that info can be time consuming. Instead,  empower exhibitors to input their own information via EventPilot. The Exhibitor Portal is your tradeshow content mangement software. It simplifies collaboration between event organizers and exhibitors for a streamlined process and a richer event app.

Exhibitor editing their company profile in the Exhibitor Portal

The Exhibitor Portal allows attendees to quickly understand who the exhibitors are, what they offer, and how to connect with them.

Exhibitor Information Management in 3 Easy Steps

Set sponsorship permissions for the Exhibitor Portal

1. Set Permissions

For each sponsorship level, choose the exhibitor content that each company can add or update.

Empower exhibitors to update their own company profile and logo

2. Invite Exhibitors

Add a list of email addresses for your exhibitor contacts and invite them edit their profiles.

Exhibitor detail view with a completed company profile

3. Publish Data Updates

Push the new content into your event app via one of your standard data publishes.

Meeting Planners: Elevate Events, Minimize Stress!

Event Planner zen - Time saver with Exhibitor Portal in meeting app platform

Save Time

By delegating the profile completion to exhibitors, organizers save a considerable amount of time and resources.

Scale Easily

It’s far more scalable to have exhibitors input their own information than to manage a massive influx of data manually. 

Generate Revenue

 Set permissions what an exhibitor can update based on sponsorship level. Attract sponsors and encourage upgrading.

Enrich the App

Create a richer conference app experience for your attendees. More content increases discoverability for happier users.

Exhibitors: Boost Visibility to Increase Lead Potential

Increase Visibility

With the ability to add logos, descriptions, and links, exhibitors can significantly enhance their visibility and appeal to attendees.

Engage Directly

Integrated email and resource links mean interested attendees can connect with exhibitors directly and immediately.

Control Branding

Exhibitors tailor their profile to best suit their brand and message, giving them control over how they are perceived.

Update 24/7

Exhibitors can make changes in their offerings or company details, ensuring that the information remains current.

Exhibitor checking their own exhibitor sponsorship profile in the event app

Fast-Track Your Exhibitor Data Collection with Time-Saving Exhibitor Portal Features

Access Control

You have the power to control who gains access to the Exhibitor Portal and when the portal is available.

Tiered Editing

Reward your sponsors via different levels of profile customization based on their sponsorship tier, adding an exclusive touch to higher-level sponsors.

Quality Assurance

With the ability to overwrite edits, you maintain high standards and accurate information throughout the exhibitor listings.

Discoverability

Through integrated global search, attendees can easily find and explore exhibitors that match their interests, increasing engagement and satisfaction.

Direct Engagement

Attendees can engage with exhibitors through direct email contacts and additional links, fostering immediate and meaningful interactions.

Customization

Customize the initial invite emails, reminder emails, and the support page with your individual instructions for exhibitors.

Got questions about the EventPilot Exhibitor Portal?

Contact us and one of our conference app development experts will reach out you.

Exhibitor Portal FAQ

What is the EventPilot Exhibitor Portal?

The Exhibitor Portal is a meeting planning platform designed to simplify the process of gathering and managing exhibitor information. It allows exhibitors to submit their company descriptions, logos, email, websites, and additional resource links directly, saving meeting planners time and ensuring accuracy.

How does the Exhibitor Portal improve attendee experience?

The data collected from exhibitors becomes an integral part of the dataset so that event attendees see relevant exhibitors when searching for keywords, products, or services. By using the Exhibitor Portal, attendees can access accurate and detailed insights about each exhibitor at your trade show.

Why should a meeting planner offer the Exhibitor Portal to exhibitors?

Exhibitors can increase visibility with a detail product and services description. They control their branding and messaging tailored to your conference. The Exhibitor Portal gives exhibitors control over their profile content and the option to update any time, keeping their company details current.

Do exhibitors need training to use content gathering portal?

The Exhibitor Portal is designed with user experience in mind. It’s intuitive and easy to navigate, requiring no prior training. Special instructions can be added to a customizable support page. Detailed knowledge base articles provide additional guidance.

Can exhibitors update their information after submission?

Yes, exhibitors can update their information at any time the portal page is open for submission. They are provided with secure login details to access and edit their profiles, ensuring that the information remains current and accurate for your event.

How does the portal integrate with the Conference App Builder?

The Exhibitor Portal is an integrated feature of the EventPilot Conference App Builder. Exhibitor’s profile updates are automatically imported into the digital event platform dataset. Once published, all content is fully searchable by conferences attendees.

Can the meeting planner edit the information collected from exhibitors?

Event organizers can overwrite any content submitted by exhibitors and also delete any links that exhibitors have added. The collected data is accessed via the Conference App Builder and can easily be modified from there.

Can event planners customize the data fields collected based on sponsor tiers?

Yes. Per sponsorship tier, event planners can select which fields they want available for data collection and set the number of additional resource links (max 5) each sponsor type is allowed to add to their profile.

Is the content collected via the Exhibitor Portal discoverable in the conference app?

Yes. The company description and any resource link label text are integrated into the Scientific Search Engine in the EventPilot conference app. Event attendees using the global search find exhibitors if keywords match those fields.