Virtual Meetings
Your EventPilot Team
2021-02-23T17:15:32+00:00
Virtual Meetings Keep Your Show Going
Don't let a virus stop the science
The impact of the novel coronavirus (COVID-19) is causing a swift shift in the meetings and events industry to embrace virtual sessions and hybrid meetings. Travel restrictions and the responsibility to prevent new infections disrupts every meeting planner’s ability to plan large gatherings. When presenters, attendees, and exhibitors are unable to participate in your onsite meeting, don’t despair, we have a solution.
Today’s video conferencing technologies combined with high-speed Internet enable what would have seemed impossible just 10 years ago. As a result, you can keep your show going with virtual conferences and hybrid meetings.
“Having EventPilot generate our 903 Zoom sessions and participant links automatically was incredibly valuable. The simplicity of this functionality is an enormously beneficial feature in the EventPilot platform.”
Christopher Hooker Director of Membership and Programs Society of Biblical Literature
The ideal content hub for scientific meetings
“EventPilot conference technologies exceeded our expectations for what a virtual meeting could be.”
Allison Jane ShultzAmerican Ornithological SocietyMeeting Coordination Committee Member
Transform your sessions into virtual meetings with a push of a button
Virtual Sessions
Using the EventPilot® virtual events platform, easily convert some or all of the presentations for your event into live online sessions for desktop and mobile access.
Create a virtual experience that feels live by blending a real event schedule, recorded video presentation, live chat elements, and live ScanHunt gamification.
Leverage EventPilot conference technologies to combine live with pre-recorded and deliver cost-effective solutions for this complex event type.
“I’m digging the virtual SAGES platform. So many great topics and so easy to navigate!
#SAGES2020.”
Sylvia Martinez
Attendee
SAGES20
Why use the EventPilot virtual solution for your conference
Save Time
The virtual sessions are automatically set up for you, powered by Zoom. Speakers are notified with all the details they need.
Support Large Keynotes
The EventPilot meeting app uses technology proven for large session capacity or integrate with the technology of your choice.
Set up your microsite planner in minutes by importing all data directly from your AMS. Control access by connecting with your event registration system.
Keep it Interactive
Use video, slides, polls and Q&A to engage virtual attendees live in the presentation.
Enable Virtual Networking
Offer topic based virtual lounges where attendees can join small group discussions. Schedule them directly in your event program.
Maintain Credit Claiming
Help your participants to meet their continuing medical education (CME) credit requirements. Convert all CME sessions into virtual meetings.
Broaden Knowledge Sharing
Recordings are immediately available after a live session with hosting after your event. Therefore, you maximize knowledge transfer and increase value.
Set up an online meeting rooms as a virtual booth where attendees can join during exhibit hours and ask questions live. Learn more about virtual exhibits.
Nurture Discussions
Offer the ability for attendees to make session comments in-context to the actual session where the latest scientific research is presented.
Include On Demand content
Videos or virtual posters may not require a scheduled session in the event program. Instead, display those sessions as On Demand sessions.
Customize Your Event
Instantly turn your event program into a microsite branded to your specific event to act as the hub for all your content.
Easily collect handouts and pre-recorded content from your speakers. Limit access only to registered attendees.
All the features your scientists and researchers need
Scientific Meetings
Visual Schedule View
Presentation Level Sessions
Research Abstracts & Papers
Filter Keywords & Tags
Large Datasets (30,000+ abstracts)
Desktop & Mobile
Virtual & Hybrid
Live Streaming
Pre-recorded
Service
Setup Assistance
Knowledge Base
Video Tutorials
Content Hosting
24/7 Data Updates
Integration Services
Access Customization
Trusted by large scientific associations
“ATIV Software designed a solution that not only worked, it exceeded all expectations.”
Suzy Brown, CMP
Senior Director of Conferences
Genetics Society of America
With research submitted and ready to print, the event planners at the Genetics Society of America (GSA) faced the decision of canceling the entire conference due to the COVID-19 pandemic.
Instead, GSA leveraged the EventPilot® meeting platform to painlessly convert their existing program into a virtual event.
Read the conference success story
Download a copy of our Pivot Guide to Virtual Meetings
Converting to virtual can be daunting. Complete this form to receive our Pivot Guide to convert a scientific meeting into a Virtual Event to take advantage of ten years of working virtually with clients and our client's own exceptional planning skills. This guide collects all their strategies to help ease your own transition to virtual events.
