Attendee Networking and Matchmaking
Scientific meetings thrive on high-level academic exchange. Networking at these events should be easy, relevant, and useful. EventPilot offers multiple ways for attendees to discover peers, researchers, clinicians, industry partners, and collaborators based on shared interests, profiles, and session participation. With integrated networking tools available in both the event app and desktop itinerary planner, organizers can support better participant engagement before, during, and after the meeting.
Networking and Collaboration Tools in EventPilot
AI-Powered Attendee Matchmaking
MeetingMates™
MeetingMates gives scientific meeting planners an AI-powered attendee matchmaking tool. It recommends relevant connections based on overlapping schedules together with personal and professional interests. This helps attendees make meaningful connections. They find researchers, clinicians, industry partners, and peers with shared focus areas they are more likely to want to meet.
Attendee Discovery with Advanced Directory
PeerFinder™
PeerFinder is a searchable attendee directory that builds itself from attendee profiles or can be an imported list of participant records (registration vendor API). Users can update their profiles to personalize their entry and control how much information they share with their peers. PeerFinder provides a familiar attendee list experience with useful filtering and directing messaging options.
Private Chat to Build Meaningful Connections
1:1 Messaging
Give attendees a simple way to connect with peers, researchers, clinicians, industry partners, and other contacts in the event app and desktop itinerary planner. Private Messaging supports one-to-one conversations for follow-up after sessions, continued discussion, and direct outreach. Built-in spam protection and profanity filters help keep messaging relevant and professional. Organizers can limit access to verified, logged-in attendees so conversations stay within the event community.
Community Building via Scientific Discourse
Session Discussions & Community Boards
Public discussion boards keep attendees engaged before, during, and after the meeting. Organizers can enable discussion for sessions, exhibitors, and create custom boards for specific topics, giving attendees a place to ask questions, share insights, and connect around shared interests. Crowdsourced flagging and automated email alerts help surface issues only when needed, so organizers do not need to actively monitor every discussion.
Central Hub for all Attendee Communication
Chat Dashboard
The networking experience includes a comprehensive dashboard with easy access to existing chats and session discussions, helping users keep track of ongoing conversations and sessions discussions they particpated in. A centralized messaging view makes peer communication organized and easy to use throughout the event. The fully integrated networking tools support attendee engagement without sending users to outside platforms.
Easy Contact Exchange
Digital Business Cards
EventPilot supports digital business card sharing so participants can exchange contact details quickly during the meeting. If organizer badges are set up in a supported format such as vCard or meCard, attendees can simply scan one another’s badges to capture contact information. This creates a simple and efficient contact exchange experience for scientific and medical meetings where participants often meet many people in a short time.