Virtual Meetings

Virtual Meetings 2020-09-16T17:10:48+00:00

Virtual Meetings Keep Your Show Going

Don't let a virus stop the science

The impact of the novel coronavirus (COVID-19) is causing a swift shift in the meetings and events industry to embrace virtual sessions and hybrid meetings. Travel restrictions and the responsibility to prevent new infections disrupts every meeting planner’s ability to plan large gatherings. When presenters, attendees, and exhibitors are unable to participate in your onsite meeting, don’t despair, we have a solution.

Today’s video conferencing technologies combined with high-speed Internet enable what would have seemed impossible just 10 years ago. As a result, you can keep your show going with virtual conferences and hybrid meetings.

“EventPilot conference technologies exceeded our expectations for what a virtual meeting could be.”
Allison Jane Shultz
American Ornithological Society
Meeting Coordination Committee Member

The ideal content hub for scientific meetings

Planner virtual hub

Transform your sessions into virtual meetings with a push of a button

Virtual sessions in event app

Virtual Sessions

Using the EventPilot® virtual events platform, easily convert some or all of the presentations for your event into live online sessions for desktop and mobile access.
Join virtual session

Remote Participants

Speakers and attendees join virtually from anywhere in the world. For hybrid meetings, project your remote speakers into your onsite session room.
Virtual exhibitor booth

Online Exhibitors

Set up virtual meeting rooms where exhibitors and attendees can spend time discussing products and services.

“I’m digging the virtual SAGES platform. So many great topics and so easy to navigate!

Sylvia Martinez

Why use the EventPilot virtual solution for your conference

Save Time

The virtual sessions are automatically set up for you, powered by Zoom. Speakers are notified with all the details they need.

Support Large Keynotes

The EventPilot meeting app uses technology proven for large session capacity or integrate with the technology of your choice.

Integrate Seamlessly

Set up your microsite planner in minutes by importing all data directly from your AMS. Control access by connecting with your event registration system.

Keep it Interactive

Use video, slides, polls and Q&A to engage virtual attendees live in the presentation.

Enable Virtual Networking

Offer topic based virtual lounges where attendees can join small group discussions. Schedule them directly in your event program.

Maintain Credit Claiming

Help your participants to meet their continuing medical education (CME) credit requirements. Convert all CME sessions into virtual meetings.

Broaden Knowledge Sharing

Recordings are immediately available after a live session with hosting after your event. Therefore, you maximize knowledge transfer and increase value.

Promote your Exhibitors

Set up an online meeting rooms as a virtual booth where attendees can join during exhibit hours and ask questions live. Learn more about virtual exhibits.

Connect Attendees

Video removes the sense of distance and brings participants together. The face-to-face interaction helps build relationships.

All the features your scientists and researchers need

Scientific Meetings

  • Visual Schedule View
  • Presentation Level Sessions
  • Research Abstracts & Papers
  • Filter Keywords & Tags
  • Large Datasets (30,000+ abstracts)
  • Desktop & Mobile

Virtual & Hybrid

Configuration Options


  • Setup Assistance
  • Knowledge Base
  • Video Tutorials
  • Content Hosting
  • 24/7 Data Updates
  • Integration Services
  • Access Customization

Trusted by large scientific associations

“ATIV Software designed a solution that not only worked, it exceeded all expectations.”

Suzy Brown, CMP
Senior Director of Conferences
Genetics Society of America
virtual meeting case study

With research submitted and ready to print, the event planners at the Genetics Society of America (GSA) faced the decision of canceling the entire conference due to the COVID-19 pandemic.

Instead, GSA leveraged the EventPilot® meeting platform to painlessly convert their existing program into a virtual event.

Read the conference success story

Download a copy of our Pivot Guide to Virtual Meetings

Converting to virtual can be daunting. Complete this form to receive our Pivot Guide to convert a scientific meeting into a Virtual Event to take advantage of ten years of working virtually with clients and our client's own exceptional planning skills. This guide collects all their strategies to help ease your own transition to virtual events.

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