SAGES Impresses Medical Meeting Attendees with EventPilot’s Prepopulated Personalized Schedules
“I have never seen such a useful tool at a meeting. Its ease of use, search ability and completeness are remarkable!”
Dr. Jeffrey L. Ponsky, Professor Emeritus of Surgery
Case Western Reserve University
The Challenge:
The Society of American Gastrointestinal and Endoscopic Surgeons (SAGES) brings together over 2,000 surgeons, residents, and healthcare professionals each year for its Annual Meeting & Postgraduate Courses. The event features a wide-ranging scientific program, including hands-on workshops, live surgeries, video-based education, plenaries, and networking sessions. With such a dynamic schedule, SAGES needed a reliable medical conference app to streamline logistics and proactively deliver personalized schedules to three key attendee groups: general participants, committee members, and speakers/chairs/moderators. The goal was to increase visibility of essential sessions, reduce repetitive schedule-related inquiries, and enhance the overall meeting experience.
The Solution:
SAGES partnered with the EventPilot medical meeting app to implement prepopulated schedules tailored to each attendee group. Using registration and program data, attendees were segmented accordingly, and relevant sessions were automatically added to their personal agendas. Committee meetings were assigned directly to committee members, while speaker and moderator sessions were seamlessly integrated into their schedules. Using a simple setup in the EventPilot Conference App Builder to efficiently manage personalized schedule delivery at scale, the team could prepopulate schedules for over 2,000 users.
The Results:
Prepopulated schedules in the EventPilot conference app delivered strong improvements across the attendee experience:
- Greater Visibility of Key Sessions: Attendees launched the app with important sessions already visible on their personal agendas.
- Improved Committee Engagement: Committee members saw their scheduled meetings preloaded, boosting attendance and preparedness.
- Clearer Speaker Coordination: Speakers and moderators had instant access to their assigned sessions, reducing confusion and delays.
- Reduced Support Requests: With accurate, role-based schedules from the start, support questions around session logistics significantly dropped.
- Enhanced User Experience: Relevant content displayed immediately, leading to greater satisfaction and higher engagement with the app.
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Jason Levine, Vice President at BSC Management and organizer for the SAGES conference, said “EventPilot is the best conference app for medical meetings. There are always new features we can strategically implement to impress our clients and we loved the addition of the pre-selected agenda items. The committee was absolutely amazed. EventPilot makes us as meeting planners look good!”
One of the most respected voices in the surgical field, Dr. Jeffrey L. Ponsky, Professor Emeritus of Surgery at Case Western Reserve University, shared: “Your program app is FABULOUS! I have never seen such a useful tool at a meeting. Its ease of use, search ability and completeness are remarkable!”
SAGES’ adoption of EventPilot’s prepopulated schedules demonstrates how scientific and medical meetings can deliver a more organized, intuitive, and impactful experience. By prioritizing personalization, reducing administrative burden, and empowering attendees with the right tools, SAGES raised the bar for what a modern medical conference should feel like. Whether you’re planning a small symposium or a large-scale scientific event, EventPilot provides the scalable technology medical meeting planners need to deliver smooth, professional, and attendee-focused experiences.
About EventPilot Conference Apps
The Medical Conference App with Personalized Schedules
For scientific and medical conference organizers, managing complex, multi-track programs while meeting the expectations of diverse attendee groups is a significant challenge. EventPilot’s schedule prepopulation features simplify this process by allowing planners to deliver personalized agendas at scale.
With pre-assigned sessions based on registration data or attendee roles, participants arrive in the app with their most relevant sessions already in place. Whether it’s a speaker, moderator, or committee member, each user sees exactly what they need — instantly. This not only improves the user experience but also reduces repetitive questions, increases committee engagement, and streamlines speaker coordination.
Whether you are planning a surgical conference, a healthcare symposium, or a large academic congress, meeting professionals save time, reduce confusion, and help attendees feel more prepared and confident from day one.
Why EventPilot’s support stands out for Scientific and Medical Meetings
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Deliver high-priority sessions automatically:
Ensure key sessions and meetings are preloaded in attendee schedules, increasing visibility and attendance. -
Personalize experiences by role:
Speakers, moderators, and committee members instantly see the sessions relevant to them in their own itinerary — no searching required. -
Reduce admin and support burden:
Eliminate repetitive questions about schedules and session locations, including committee meetings that may not be displayed in the event program. -
Scale effortlessly for large medical conferences:
EventPilot handles thousands of attendee schedules with concurrent sessions and child-level presentations with ease — ideal for scientific and healthcare meetings. -
Improve attendee satisfaction:
A clean, organized personal schedule helps participants focus on content — not logistics.
Built specifically for scientific and medical meetings, the EventPilot conference app empowers meeting planners to deliver a professional, personalized, and seamless agenda experience.
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