AI Assistant for Conferences

Make your event app smarter with a built-in AI assistant that helps attendees get answers, navigate even the most complex conference programs, and build their schedule with personalized recommendations. It’s your attendees’ natural way to navigate your event app.

EventPilot AI Assistant for conferences

A Copilot for your EventPilot Conference App!
Asking questions – it’s your attendees’ natural way to navigate your event.

AI Assistant for Conferences in 3 Easy Steps

Customize AI Assistant for event app

1. Brand Your Assistant

Upload a logo or icon and choose a name to give your AI assistant a branded, personal touch.

Prepare Info for AI Assistant for conferences

2. Add General Info

Include standard event details like Wi-Fi access, lost and found, and similar logistical info.

AI Assistant for conferences test questions

3. Test Common Questions

Run a quick test to confirm your assistant answers standard questions clearly and correctly.

A Smart Copilot for Your Attendees Directly In Your Event App

Next-Gen Event Support with a Smart AI Assistant

Fewer on-site help desk inquiries

Direct answers reduce staff workload to allow support teams to focus on higher-value tasks

Better attendee satisfaction

Personalized recommendations, quick navigation, and instant clarity create a smoother experience

Increased content engagement

Higher feature visibility by guiding attendees directly to relevant content deep within the app

24/7 support without extra staff

Answer more attendee questions without increasing your support headcount

AI Assistant Features to Make Your Conference App Smarter

No Learning Curve

Attendees interact with the AI assistant and reach any app feature without learning app navigation

Natural Answers

Clear, conversational answers to questions – from session details to speaker bios or event info

Schedule Recommendations

The EventPilot AI Assistant acts as a copilot, guiding attendees to sessions and presentations that match their interests

Sophisticated Search

Applies deep session filtering, semantic search, and schedule logic in real time for complex queries

 

Deep App Integration

Built directly into the EventPilot conference app to move fluidly between assistant and app functions

Easy Setup

Works out of the box with minimal setup, reducing workload and support needs for meeting planners

Usage Reports

Anonymized reports for real-time insights including attendee questions and AI answers

Technical Definitions

Explains technical and medical terms so attendees understand complex topics during sessions

Multi-Language

Supports major languages so international attendees can ask questions in their preferred language

Suggestions if Empty Itinerary

AI Assistant in event app: What's next on my schedule? Suggestions if nothing on schedule

Answers General Event Questions

AI Assistant: When can I pick up my badge?

Definitions & Searches Event Content

AI Assistant: What is intracorporeal anastomosis? (definitions, incorrect spelling)

Itinerary Related Answers

AI Assistant in event app: What's next on my schedule?

Find Schedule Gaps

AI Assistant: Do I have a gap in my schedule tomorrow afternoon?

Personalized Recommendations

AI Assistant in event app: Do you have a recommended session for me tomorrow morning? (personalized recommendations)

Multi-Lingual & General Info

AI Assistant in event app: Wie lautet das Internet Passwort? (onsite services questions in different language / multilingual)

See the EventPilot AI Assistant in action

Contact us and we’ll reach out to you to schedule a private demo.

EventPilot AI Assistant FAQ

What is the EventPilot AI Assistant for Conference Apps?

The EventPilot AI Assistant is a feature of the EventPilot conference app for attendees to interact with the app using natural language. Instead of learning app navigation, users can ask questions directly – from session details to speaker bios or schedule recommendations.

How does the AI Assistant improve the attendee experience?

The EventPilot AI Assistant helps attendees quickly find sessions, speakers, and exhibitors by asking questions in plain language. It also supports multilingual questions, explains technical terms, and even provides personalized session recommendations using schedule access. 

Can the AI Assistant give personalized schedule recommendations?

Yes. The EventPilot AI Assistant takes full advantage of the EventPilot’s existing recommnedation engine. It can analyze the event program and the user’s existing personal itinerary to provide personalized suggestions that match an attendee’s interests.

Can the AI Assistant answer schedule-related questions?

Yes. The EventPilot AI Assistant is designed to handle complex schedule queries. Attendees can discover program content and ask for “sessions on AI ethics tomorrow” or check their personal schedule like “Do I have a schedule conflict this afternoon.” 

Does the AI Assistant support multiple languages?

Yes. The EventPilot AI Assistant can respond in all major languages supported by underlying LLM. International attendees can ask questions in their preferred language. This makes the EventPilot conference app fully accessible to global audiences

Is attendee data used to train the AI model?

No. Data from the EventPilot AI Assistant is not used to train the underlying AI model. All submitted questions and answers are available in an anonymized report for the event organizers. 

Can organizers review what attendees asked the AI Assistant?

Yes. Meeting planners can download the anonymized reports of all questions and answers from the EventPilot conference app AI Assistant. These reports give planners valuable insights into attendee interests and frequently asked questions.

How does the AI Assistant integrate with the EventPilot conference app?

The AI Assistant is fully integrated into the EventPilot mobile conference app platform. Attendees can move seamlessly from asking a question in natural language to viewing a session, exhibitor, or speaker profile in the app. This deep integration ensures a smooth user experience.

Does the AI Assistant respect embargoed abstracts?

Yes. The EventPilot AI Assistant is designed to fully honor embargo policies. If abstracts are embargoed, they are excluded from the responses until the embargo lifts. This ensures that confidential research data is never shown early to maintain compliance with publishing requirements.